Acculance

Ultimate Sales, Inventory, Accounting Management System

Acculance is an all-in-one management system that enables you to manage expenses, purchases, sales, payments, accounting, loans, assets, payroll, and many more. We believe that Acculance is the all in one solution for both wholesale and retail buisness models and ideal software for any small business or a large company. Acculance is built with core Laravel, Vue JS, Boostrap, and Other modern technologies.

Changelog

We have launched our new version 3.0.0 In the new version, we fixed some exacting bugs and add some new features. The detail on the changelog is given below.

Updating

We have launched our new version 3.0.0. In the new version, we fixed some exacting bugs and added some new modules. We didn't change anything related to the database. So it is going to be super easy to update the system. Download the latest source code from your Envato account. Now delete all the files and folders except the "Storage" folder and the ".env" file. Then upload the updated source code in your project root directory. Now you will be able to use the latest version. If you are having any issues updating feel free to contact our support team.

Server Requirements

The Laravel framework has a few system requirements. All of these requirements are satisfied by the Laravel Homestead virtual machine, so it's highly recommended that you use Homestead as your local Laravel development environment.

However, if you are not using Homestead, you will need to make sure your server meets the following requirements:

• PHP >= 8.0.2
• BCMath PHP Extension
• Ctype PHP Extension
• Fileinfo PHP extension
• JSON PHP Extension
• Mbstring PHP Extension
• OpenSSL PHP Extension
• PDO PHP Extension
• XML PHP Extension

Installation

The installation of the Acculance is super easy and similar like other PHP and laravel based systems. Please follow the below steps to install Acculance on your server.

• STEP-1
• STEP-2
• STEP-3
• STEP-4
• STEP-5
• STEP-6
• STEP-7
• STEP-8

First of all, unzip the downloaded source code from Codecanyon. Find the folder Acculance-V1.0 and inside it find the folder Acculance.zip

Login to your hosting panel and go to your root directory(public_html) and upload the source code Acculance.zip

Open Browser with link URL: http://yourdomain.com/install (replace yourdmoain.com with your original domain name) then Follow the next instructions to install the Productify system. After opening the link you will get the install page like the below screenshot.

Start the installation process by clicking the Check Requirements button.

The below mentioned are the dependencies or extensions for the server that are essential components for installation. All the green checks would ensure the presence of all the above-mentioned dependencies. In case, if the system doesn’t have any of these dependencies already installed, a red cross mark would appear in the corresponding column of the missing component. So make sure to install all the dependencies and extensions to ensure the smooth running and installation of the app.

If all the requirements are green checks then click the Check Permissions button to go to the next step.

In this step, you need to grant the directed permissions respectively for instance.

Storage/framework/	775
Storage/logos/	775
Bootstrap/cache/	775

Open your Cpanel, and open your root directory then go to the Storage folder there you will find two folders(framework, logos) and the other(cache) folder you will found in the Bootstrap folder. Select any of the three folders (For example framework) right-click on this, and now click on the change permission, enter the relevant vale 775, and click on the change permission on the bottom again. In the same manner, grant permission for the rest of the two folders by right-clicking on the folder and selecting change permission.

You may check the below screenshot:

Once all the permissions are granted, all three folders would show a green checkmark on correspondent columns. From here click the Configure Environment button.

In the next step, you need to complete the environment settings wizard.

After clicking the Form Wizard Setup you will go the the next step

In this step continue entering some, your hosting information like DB host, DB Post, DB Name, User of DB and Password then press Setup Application button to next to Application Step Or Edit .env file for install DB.

You need to enter the following information for environment setup.

App Name	Name of the application. You can give it any name.
App Envrionment	For the server-side installation choose the Production mode.
App Debug	By clicking the true, all the errors would be shown By clicking the false, no errors would be shown.(Recommended)
App Log Level	App Log system. Keep the selected one.
App Url	Default localhost You can enter your domin here.(Recommended)

You need to enter the following information for database setup.

Database Connection	Database connection type. Keep the selected one(mysql).
Database Host	Database host ip. Keep the selected one(127.0.0.1).
Database Port	Database port number. Keep the selected one(3306).
Database Name	Name of your newly created database.
Database User Name	Name of your database user name.
Database Password	your databse password

For classic editor you will get all of the settings(.env file) together

You need to enter the following information for mail setup. The mail is required for changing the password in case you forgot your password.

MAIL_MAILER	The mail engine you want to use. For Gmail it is smtp
MAIL_HOST	The mail host for your mail engine. For Gmail, it is smtp.gmail.com
MAIL_PORT	The mail port for your mail engine. For Gmail, it is 465
MAIL_USERNAME	The username of your Gmail account.
MAIL_PASSWORD	The password of your Gmail account.
MAIL_ENCRYPTION	The mail encryption type for your mail engine. For Gmail, it is ssl
MAIL_FROM_ADDRESS	The mail address which you want to use to send mail.

After changing all of the necessary information save the .enve file and then click save and install button.

Awesome you have successfully installed the Productify. Click the exit button and log in to the Acculance to simplify your business process. :)

A defult admin user has created with the following login credentials.

Name	Super Admin
Email	superadmin@acculance.com
Password	acculance2022

We would like to suggest you change the email and password with the strong real email and strong password. It will help you to avoid hacking or unwanted access. :)

Dashboard

The dashboard/home page for all authenticated users. From this page, you will be able to see an overall overview of the system. We have a gorgeous looking dashboard for our customers from where they get Revenue, Sale Return, Purchase Return, and Profit information of today / last 7 days / current month / current year at a glance with one click. Initially, the statistics and charts will be empty. But after adding data in the system the statistics and charts will be visible to you. You can easily navigate to any module using the left-side nav.

Dashboard Statistics and Charts
You can find the details about every statistic and Chart below.

Setup

After the successful installation, you need to set up basic things in order to run the system properly. The setup page contains the page links to General settings, Roles & Permissions, Currencies, Units, VAT Rates, Brands, and Payment Methods. You need to add Roles & Permissions, Units, VAT Rates, and Brands for running the real-time system.

General Settings:
From this page, the site system owner can change the settings of the system. For more details check the below screenshot and descriptions.

You need to enter the following information for system setup.

Other Settings:
The things that you need to know about Roles & Permissions, Currencies, Units, VAT Rates, Brands.

Products

Products are the most important elements of the system. After completing your setup you need to create your products. In order to create a product, you must create a category and sub-category first. To add stock you have to purchase that product. The product purchase price will be calculated automatically based on the purchase history.

Product Categories

Product Sub Categories

Products List

Create Product

Edit Product

Edit Product

Product Details

Print Barcode

Clients

Clients module help you to manage your clients. You can create, edit and delete clients. You can see the client invoices, returns, payments, and non invoice transactions from the client view page.

Clients List

Create Client

Edit Client

Client Details

Suppliers

Suppliers module help you to manage your suppliers. You can create, edit and delete suppliers. You can see the supplier purchases, returns, payments, and non invoice transactions from the supplier view page.

Suppliers List

Create Supplier

Edit Supplier

Supplier Details

Employees

Employees module helps you to manage your employees. You can create, edit and delete employees. You can see the employee payroll and increment history from the employee view page. You can also create also salary increments for the employees. In order to create an employee, you must create a department first. While creating an employee you can allow or disallow employee login and assign any role to an employee.

Employees List

Create Employee

Edit Employee

Employee Details

Accounts

Accounts module helps to link all your transactions to the accounts. You must create at least one account to run the system because all the payments must be done under an account. After creating an account you can add non invoice balance from the "Add Balance" module. This will add balance into your accoaunt and later you will be able to use the account balanbce for expenases, payments etc.

Account List

Account Create

Account Transactions

Add Balance

Balance Transfers

Balance Transfers module helps you to transfer balance from one account to another account. To create a balance transfer you must select 2 different accounts.

Balance Transfers List

Balance Transfers

Expenses

Expense management module allow you to manage your company expenses. All expenses are connected with accounts. In order to create any expense, you need to create Expense Categories, Expense Sub Categories and Account first.

Expense Categories List

Expense Sub Categories List

Expenses List

Create Expense

Edit Expense

Expense Details

Purchases

Purchase management module allow you to manage purchases for your products. By creating purchases the stock quantity of products will be increased and by deleting purchases the stock quantity of products will be decreased. When creating a purchase you can send a payment directly from the create page or you can do it later from the payments module. In order to create a purchase, you need to create Supplier, Products, VAT Rates, and Account first.

Purchases List

Create Purchase

Edit Purchase

Purchase Details

Purchase Returns

Purchase Return module allow you to manage products return for any purchase. By creating purchase returns the stock quantity of products will be decreased and by deleting purchases the stock quantity of products will be increased. You can create a maximum of one return from any specific purchase. The cost of return products will be adjusted with the purchase due automatically. If the cost of return products is greater than due then the due will be adjusted and the reaming amount will be added to the account as Account Receivable.

Purchase Returns List

Create Purchase Return

Edit Purchase Return

Purchase Return Details

Quotations

Quotation management helps to improve your sales. You can create a quotation and then send the quotation to your client. Later if you get approval for the quotation you will be able to create a sell from directly the quotation. A quotation will not have any impact on the inventory. In order to create a quotation, you need to create Client, Products, Purchases, and VAT Rates, first.

Quotations List

Create Quotation

Edit Quotation

Quotation Details

Invoices

Invoices can be referred to as sales. The invoices module allows you to manage sales for your products. By creating invoices the stock quantity of products will be decreased and by deleting invoices the stock quantity of products will be increased. When creating an invoice you can add a payment directly from the create page or you can do it later from the payments module. In order to create an invoice, you need to create Clients, Products, VAT Rates, and Accounts first.

Invoice List

Create Invoice

Edit Invoice

Invoice Details

Invoice Return

Invoice Return module allow you to manage products return for any invoice. By creating invoice returns the stock quantity of products will be increased and by deleting purchases the stock quantity of products will be decreased. You can create a maximum of one return from any specific invoice. The cost of return products will be adjusted with the invoice due automatically. If the cost of return products is greater than due then the due will be adjusted and the reaming amount will be deducted from the account as Account Payable.

Invoice Return List

Create Invoice Return

Edit Invoice Return

Invoice Return Details

Invoice Payments

Invoice payments module allows you to manage invoice payments. Using this module you can create payments for invoices. While creating invoice payments you can select single or multiple invoices and add payments for the selected invoices. In order to create invoice payments, you must create invoices first.

Create Invoice Payment

Invoice Payment Create

Edit Invoice Payment

Invoice Payment Details

Non Invoice Payments

Non Invoice payments module helps you manage non-invoice dues and payments for your clients. Using this module you can bring your client dues and payments from your previous software to Acculance. You must create a non-invoice due first in order to create non-invoice payments.

Non Invoice Payments List

Create Non Invoice Payment

Edit Non Invoice Payment

Purchase Payments

Purchase payments module allows you to manage purchase payments. Using this module you can create payments for purchases. While creating purchase payments you can select single or multiple purchases and sent payments for the selected purchases. In order to create purchase payments, you must create purchases first.

Purchase Payments List

Create Purchase Payment

Edit Purchase Payment

Purchase Payment Details

Non Purchase Payments

Non Purchase payments module helps you manage non-purchase dues and payments for your suppliers. Using this module you can bring your supplier dues and payments from your previous software to Acculance. You must create a non-purchase due first in order to create non-purchase payments.

Non Purchase Payments List

Create Non Purchase Payment

Edit Non Purchase Payment

Loan Authorities

Loan authorities module allows you to add loan provider authorities. Loan authorities can be Bank, NGO, family members, friends, etc. After creating Loan authorities you will be able to ass loan from these authorities.

Loan Authorities List

Create Loan Authority

Edit Authority

Authority Details

Loans

Loans module helps you to add loans to your account. Using this module you can manage your bank loan calculations and keep track of the loan payments. After adding a loan the loan amount will be added to the selected account. Acculance will allow you to create 2 types of loans and these are CC loans and Term loans. For a CC loan, you will pay the interest manually while paying the loan payment. For the term loan, the monthly payment rate and interest will be calculated automatically. You must create at least loan authority first in order to create any loan.

Loans List

Create Loan

Edit Loan

Loan Details

Loan Payments

Loan payments module helps add payments for your loans. Using this module you can make payments for your unpaid loans. You must create loans first in order to create loan payments.

Loan Payments List

Create Loan Payment

Edit Loan Payment

Loan Payment Details

Assets

Asset management module helps you manage your company assets and their deprecation. We have implemented straight line depreciation method to calculate the deprecation. You can also create assets without any deprecation. In order to create any asset, you need to create an asset type first.

Asset Types List

Create Asset Type

Edit Asset Type

Assets List

Create Asset

Edit Asset

Asset Details

Payroll

Payroll module helps you manage your employee salaries and other payments. Using the payroll module you can generate monthly salaries for your employees.

Employee Payroll List

Create Payroll

Edit Payroll

Payroll Details

Inventory

Inventory module helps you keep track of your product stocks. You can see the average purchase price, selling price, current stock, and inventory value. You can also see your inventory history(Stock In and Stock Outs) from this module.

Inventory List

Inventory History

Inventory Adjustments

Inventory Adjustments module allows you to adjust your product stock. You can increase or decrease your current stock using this module. While creating an adjustment if you select increment the product stock will increase on the other hand if you select decrement then the product stock will decrease.

Inventory Adjustments List

Create Adjustment

Edit Adjustment

Inventory Adjustment Details

Profile

From the profile page, you can update your information such as your name. email, password. While updating your profile leave the password fields empty if you don't want to update your password.

Update Profile

Database Backup

Database backup module helps you to keep your database backup. Currently, you will be able to take the backup in SQL format. We will add support for the other format in the coming future. If anything goes wrong you will be able to restore the system using the backup database. So we recommend you keep at least one backup per week. In order to make the database backup please add the MySQL DUMP_PATH on the .env file. Find your MySQL dump path and then add it to the .env file. It will be something like to below path: DUMP_PATH=C:\\laragon\bin\mysql\mysql-5.7.33-winx64\bin\mysqldump

Database Backup

Balance Sheet

Balance Sheet report shows you the current summary of your business. In the Incomes section(on the left side) you will see the value of your total assets, inventory, client dues, and available account balances whereas in the Liabilities column you will see supplier dues, and bank loan amount. The Balance Sheet will update automatically based on your activities and transactions.

Summary Report

Summary Report report shows you the current activities of your business for a selected month and year. You can select the month and year to see a specific monthly summary report. The summary report will give you information about Opening Balance, Sales, Accounts Collection, Expenses, Transfer, and Closing Balance.

Profit/Loss Report

Profit/Loss Report shows you the gross and net Profit or Loss information for a selected date range. Gross profit/loss shows the profit/loss for each product whereas Net profit/loss shows you the total profit or loss for the selected date range. If you want to see the Net profit/loss then you need to select the Net Profit/Loss from the select option.

Gross Profit/Loss Report

Net Profit/Loss Report

Expense Report

Expense Report shows you the expenses for a selected date range. You can see the specific category and sub-category expenses by selecting the category and sub-category.

Item Report

Item Report report shows you the stock in and stock out information for a selected product and date range. You can select any product and date range to see the report.

Inventory Report

Inventory Report Report shows you the Stock In, Stock Out information for a selected date range. You can see the specific category and sub-category product inventory report by selecting the category and sub-category. In order to see the inventory report please select category, sub category, product, and date range properly.

Support

First of thanks a lot for purchasing your product. We will be thankful to you if you can leave an inspirelational review for us. If you need any kind of support or fixes in this system feel free to contact us via this mail support@codeshaper.net.